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DeepTrain

Enrollment & Treatment Initiation

Help each patient start treatment.

Track each referral, find the next requirement, and confirm treatment start with the care team.

Enrollment & Treatment Initiation workflow overview

Help more patients start treatment
sooner.

See what each patient still needs, who owns the next step, and what the care team has confirmed.

Start with
Referrals, coverage rules, and support records.
Prepare
Missing requirements, owners, and follow-ups.
Team decides
Approve outreach, exceptions, and escalations.

How it works.

01 / Review every case

Run each referral against its requirements.

Agents work across referral, enrollment, coverage, and support records for every patient to find missing information, pending decisions, and the person who can move the case forward.

Referral records

Three referrals. Three next steps.

Case AEnrollment

Signed consent is missing.

Case BAuthorization

Payer response is pending.

Case CAffordability support

Assistance document is outstanding.

02 / Coordinate in parallel

Prepare the right next action for each patient.

Agents match each open requirement to the applicable program or payer rule, prepare the request, and assign an owner. Your team reviews outreach, exceptions, and escalations.

Case A / Next action

For review

Complete Case A's enrollment.

Evidence
Signed consent required; received form is unsigned.
Action
Request signed consent.
Owner
Hub coordinator follows up with the office.
Approval
Your team approves the request.

03 / Follow through to confirmation

Track every case to a confirmed treatment start.

Agents keep each case moving as responses arrive, verify completed requirements, and record treatment start only when the care team confirms it. Cases still waiting remain open with an owner and next step.

Case A / Journey updated

Treatment start confirmed.

  1. Enrollment completeDocument checked
  2. Access requirements metSources confirmed
  3. Treatment startedCare team confirmed

Cases B and C remain open with follow-ups assigned.

All use cases
01

Insurance Transitions & Renewals

Investigate access barriers, carry out authorized follow-ups, and keep each case moving as responses arrive.

See how it works 02

Ongoing Treatment Support

DeepTrain investigates each enrolled patient’s unresolved support needs, coordinates approved work across your program and its partners, and follows through until the outcome is confirmed.

See how it works